TradeShowCost.com is an independent project built by practitioners with hands-on experience in the exhibition industry — from visitor registration systems and booth logistics to the spreadsheets exhibitors actually use to plan budgets. We got tired of seeing first-time exhibitors get surprised by costs that industry insiders treat as obvious. So we built the tools we wished existed.
What we build
- Free interactive tools — a booth cost calculator, exhibits list generator, invitation letter generator, follow-up email generator, and a booth design quote comparison tool. No signups, no paywalls; everything runs in your browser.
- Cost benchmarks you can trust — city-by-city and industry-by-industry guides built from public rate cards, exhibitor reports, and venue pricing. See our full methodology.
- Practical guides — like the 2026 trade show booth cost guide, written to answer the questions exhibitors actually search for.
What we stand for
- Honest ranges, not fake precision. Costs vary by show, city, and year. When we don't know an exact number, we say so — every figure on this site is a planning range, and we point you to where real quotes come from.
- Independence. We don't sell booth space, and we don't take commissions from contractors. Our tools are free and our advice is uninfluenced by vendors.
- Useful over exhaustive. Every tool here exists because an exhibitor asked for it. If something would save you time or money at a show, that's what we build next.
How the data works
Our cost benchmarks are compiled from publicly available organizer rate cards, venue pricing, and first-hand exhibitor reports, then normalized into planning ranges. The full method — including how our city cost index is derived and how often we update — is documented on the methodology page. Found something wrong? We actively welcome corrections: tell us and we'll fix it.
Get in touch
Questions, data corrections, or partnership inquiries — see the contact page.